We are now actively writing and compiling our official application for organic certification, and it is a thick task. I'm grateful for my experiences in assembling a teaching portfolio for my Masters in Education degree, and in preparing a large (2" thick) final report for the major project I was responsible for during my National Park Service time. The practice in organization and assembly is now serving me well, as is Joanna's equivalent academic and professional experience.
There are eight parts to our certification application, as laid out by
MOSA. I will summarize them here, and plan to post the text/details of each one as it is completed. The goal through this series is to help customers and non-organic farmers to better understand the requirements and standards of organic, and what better way than to read along as we develop and refine our documentation?
MOSA makes many forms available online, and I will link to those where I can for those who are truly interested. As you read through this very long post, perhaps you will start to understand why "organic" is more expensive, especially when it comes to small farms. If I put a dollar value on the time I spend on certification paperwork, it would be frightening. We can apply for
cost reimbursement from Missouri for the actual certification charges, but not for our time.
Section 1: General InformationThis includes basic contact information, location of/directions to farm, and definition of farm/product types (crops, dairy, meat, etc.). It also asks us to lay out our background in farming and reasons for choosing organic production methods. While most of that information is laid out already on our web site, it's an enjoyable challenge to boil it all down into a concise and thorough summary.
Section 2: Farm and Crop DescriptionThis is a meaty one. Under this heading, we need to submit
Three Year Field Histories for all production areas, including every variety of seed we planted and grew, all inputs used, and so on. Like a lot of the organic program, forms like this are really aimed at large-scale producers with only a few varieties, not diversified small farms. So what may not be too bad for an organic corn grower or large-scale tomato operation becomes massive for an heirloom vegetable farm growing around 100 varieties interplanted throughout the season. Organic is one-size-fits-all, which is one of the complaints small farmers have about it, especially since we can't delegate staff to take care of this like the big folks. Also, since we have been on this land since mid-2006, we are working to contact the previous owner in order to get a
Prior Land Use Declaration (PLUD) from him certifying that no prohibited substances were used on the land during the first half of 2006.
Section 3: Seeds, Seedlings, and Planting StockIn this section we declare ahead of time every seed or transplant we intend to use during the upcoming (certified) growing season. No GMO or treated seed is allowed, and non-organic seed is only allowed if we can prove that we conducted a reasonable search for an organic version by completing the
Organic Seed Search Form. Given our dedication to growing sometimes rare heirlooms, I think we'll be using that form a lot.
Section 4: Soil Fertility and Conservation Management Plan
In this section we document and describe our strategies for handling these issues and
document all inputs used on-farm (fertilizers, pest controls, mulch, etc.). Specific categories to be described include compost production, manure use, natural resource management, and biological diversity. This includes getting
verification letters from suppliers of off-farm products such as manure, straw, and hay certifying that their products are acceptable for organic production.
Section 5: Crop Management PlanIn this section we document and describe our plans and methods for crop rotation, weed management, and pest & disease management.
Section 6: Plan for Maintenance of Organic IntegrityIn this section we document and describe our approach to preserving our organic status, i.e. preventing contamination of our fields, harvests, equipment, and facilities. This includes describing buffer zones or other methods that protect our fields from off-farm sprays and inputs (like other farms or government/utility spray programs), equipment management & cleaning, harvest methods, crop storage & handling, product transportation, and marketing methods. This section is not too difficult, as we are certifying all of our products, thus eliminating concerns about mixing organic and non-organic products. If, for example, we were not certifying the orchard and planned to sell those fruits outside our certification, we would have to spend a lot more time carefully keeping those products separate and documenting how. Keeping cleaning logs will be a new challenge, though.
Section 7: Record Keeping RequirementsIn this section we document and describe the methods by which we document and describe our methods. Do we keep good records of field activities, inputs, compost & manure management, seed purchasing, harvest & sales, land management, cleanliness, etc.? How do we manage our records (paper copies, online, etc.) It's really just establishing what records we need to keep to fulfill Sections 2-6; I would have made this Section 2 in order to make the point up front.
Section 8: AffirmationIn which we promise to tell the truth, the whole truth, and nothing but the truth so help us USDA.
Other:We are also preparing full maps of the farm and each individual growing area, documenting and labelling all production zones. In theory, we ought to be able to track any given product from seed to sale, knowing that this tomato came from a plant started Z, transplated Y into bed X, fertilized or otherwise handled W, harvested V, sold U, and so on. Again, something that is sensible in concept and very valuable to the customer and to food safety concerns, but much more practical for large, low-variety farms and very onerous for small, high-diversity farms.
So that's it. All you have to do to sell a certified organic product is compile all that information for three years, submit it in proper form, sit back & watch the money roll in. Those darned organic farmers sure are gouging the gullible yuppies, aren't they?